Revolutionize Your Document Game: Learn How To Merge Two Documents In Microsoft Word Like a Pro!
Microsoft Word is one of the most popular and widely used word processing applications in the world today. It is packed with features and functionalities that make it easy for users to create and edit professional-looking documents. One of those features is the ability to merge two documents into one. This may seem like a simple task, but there are different ways to approach it. In this article, we will show you how to merge two documents in Microsoft Word like a pro!
Method 1: Copy and Paste
The first method involves copying and pasting the contents of one document into another. Here are the steps:
- Open the first document that you want to merge.
- Select all the contents of the document by pressing “Ctrl+A” or by clicking “Select All” in the “Home” tab.
- Copy the contents by pressing “Ctrl+C” or by right-clicking and selecting “Copy”.
- Open the second document that you want to merge.
- Place the cursor where you want to insert the contents of the first document.
- Paste the contents by pressing “Ctrl+V” or by right-clicking and selecting “Paste”.
This method is straightforward and easy to follow. However, it may not preserve the formatting and styling of the original document.
Method 2: Insert Object
The second method involves inserting the contents of one document into another as an object. Here are the steps:
- Open the second document that you want to merge.
- Place the cursor where you want to insert the contents of the first document.
- Go to the “Insert” tab and click “Object” in the “Text” group.
- Select “Text from File” and browse to the first document that you want to merge.
- Select the file and click “Insert”.
- The contents of the first document will be inserted as an object in the second document.
This method preserves the formatting and styling of the original document. However, it may make the document larger and slower to load.
Method 3: Use the Combine Documents feature
The third method involves using the “Combine Documents” feature in Microsoft Word. Here are the steps:
- Open the second document that you want to merge.
- Go to the “Review” tab and click “Compare” in the “Compare” group.
- Select “Combine” from the “Compare Documents” dialog box.
- Browse to the first document that you want to merge and select it.
- Click “OK” to merge the documents.
This method is ideal for merging large or complex documents with different formatting and styles. It merges the documents while retaining the original formatting and styling.
In conclusion, there are different ways to merge two documents in Microsoft Word. The best method for you depends on the type of document you are working on and your preferences. The above methods are the most common and efficient ways to merge documents. So, revolutionize your document game by mastering how to merge two documents like a pro!
Sometimes when you’re collaborating on a word document with co-workers or editors, the number of copies, edits, and changes can quickly grow out of hand. This is why it’s helpful to have the option to combine two separate documents in Word, because a copy and an edited copy will not only merge, but you’ll also have the option to label which changes were made by a specific author and when.
Learn how you can easily merge two documents in Microsoft Word.
Merge the Two Documents
To start, open the first document you want to act as the primary document. Then, using the top toolbar, click on the “Review” tab, and find the button labeled “Compare.”
From here, click the option to “Combine …” from the drop-down menu.
This will open up a secondary box where you’ll need to select the two documents you want to combine from a drop-down list.
Choose the first document you want to act as the master. In general, you’ll want this to be the original copy, while the second document should be the copy with any edits from other people. Also, make sure you use the “Label unmarked changes” box to identify which users made changes to which aspects of the document.
If you click “More,” you can also control where these changes will be shown, either in the “Original document,” the “Revised document,” or in a “New document.”
Manage the Combined Document
Once the document is merged, you’ll be greeted by the following window.
Here you’ll see three independent sections – the left showing the “Revisions” made to the document, the middle showing the combined document, and the right section which will show both the original document and the revised document simultaneously.
If this amount of information is a bit too overwhelming, you can click the “Compare” button again, and scroll down to find the option labeled “Hide source documents.”
Click on this and bring the three sections down to two.
Merge in Additional Copies
If you’d like to add in more copies (such as in the example of having multiple edits per document), simply repeat the same process as you did above, but use the “Revised document” as your original copy, and then find the secondary documents you want to add in from the same list you used for the initial import.
Copy and Paste
Of course, if you want to cut down on all the complicated measures listed above, there’s always the trusty process of simply hitting Ctrl + C and Ctrl + V.
To use this option, find the source text that you want to import into your new document, and select anything you want to bring over with your mouse.
Next, either right-click the text and choose “Copy” from the drop-down menu, or simply use the key command mentioned above to cut the text and paste it into the new document you want to edit.
Wrapping Up
The way you choose to merge your two documents will ultimately depend on the amount of control you want to have over what gets imported, as well as how many edits are made available during the revision process. Luckily, Word includes several different options for merging documents, so you can use it however suits your personal case the best!
A tech writer with seven years of experience in the industry, Chris Stobing has come to MakeTechEasier to do one thing and one thing only: make tech easier for the people who need it!
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